Online Application for Certification and Exemption Information System (OACEIS)

The Dangerous Drugs Board (DDB) issues a CERTIFICATE FOR NON- CONTROLLED PRODUCTS covering substance(s) that is/are not included in the list of dangerous drugs and controlled precursors and essential chemicals and a CERTIFICATE OF EXEMPTION or BOARD RESOLUTION FOR EXEMPTION for finished product(s)/preparation(s)/chemical mixtures containing dangerous drugs and/ or controlled chemicals pursuant to Board Regulation No. 1, S. 2014.

Since 2014, the DDB has been using the Application for Certification and Exemption Database System (ACEDS) which stores, monitors and manages all gathered data and information regarding applications for exemption and certification.

In 2018, the DDB started developing the Online Application for Certification and Exemption Information System (OACEIS). This is an enhancement of the ACEDS and was developed by the Management Information Systems Unit of the Board. Through OACEIS, we aim to streamline the application process by reducing paper requirements and processing time for the benefit of our stakeholders. This follows Republic Act 11032 or "Ease of Doing Business and Efficient Government Service Delivery Act of 2018."

Starting July 1, 2020, the DDB shall start using OACEIS in processing all applications for Certification and Exemption.

As a matter of policy, applications through OACEIS shall be made PRIOR to importation and arrival of shipment.

REQUIREMENTS:

• Duly notarized Application Form (AF) (Certification and Exemption)
• Company Profile (CP) (FOR NEW APPLICANT ONLY))
• Scanned original copy / certified true copy of the updated Material Safety Data Sheet or Safety Data Sheet (with complete CAS Number) (MS) and / or Certified true copy of the Certification from the Supplier/s (for products with incomplete CAS) (CS) or Certificate of Analysis (complete assay for products with Controlled Chemicals) (CA)
• Updated PDEA License as required (PL)
• Formulation of the product (FP) (for manufacturers/compounders ONLY)

PROCEDURE

1. Register your company by filling out the Registration Form. A default password will be sent to the registered email address and then Sign In by using the default password.

2. Fill-out the application form and upload the required documents. Only applications with complete requirements shall be processed.

3. The application form, together with the required documents, shall be checked and evaluated by the Legal Affairs Division.

4. Once the documents have been evaluated, the system will notify the company to pay the fee of P300.00 (per request) at the DDB Cashier’s Office.

5. The Legal Affairs Division shall continue processing the application. Thereafter, the application shall be forwarded to the Executive Director for approval/signature.

6. Once the Certificate / Exemption has been approved and signed by the Executive Director, the system will notify the company that the requested document is ready for release. The document shall be claimed by the requesting company from the Records Section through the presentation of the Official Receipt (OR).